Job Description

Job Description

Job Description

JOB TITLE Controller

REGION/LOCATION Statewide/Denver

DEPARTMENT Accounting and Finance

JOB TITLE REPORTS TO COO/CFO

DATE October 2025

FLSA STATUS Exempt

OCCUPATIONAL JOB GROUP Officials and Managers

GENERAL PURPOSE:

Manage and direct GSCO Accounting Department to ensure timely and accurate financial reporting in accordance with Generally Accepted Accounting Principles (GAAP), not-for profit accounting standards and all internal and external reporting requirements

ESSENTIAL DUTIES/RESPONSIBILITIES:

Supervise, coordinate and manage statewide accounting staff responsibilities by directing activities of the Payroll Manager and Accounting Manager who oversees the Office/Ops Admin-AP/AR Specialist, and other assigned staff establishing work priorities and workload, provide training to statewide accounting and finance staff, conduct annual performance evaluations.

• In conjunction with the COO/CFO, provide strategic direction in the development of Council financial procedures and policies. Train, consult and advise non-accounting staff in developing and implementing systems to ensure strong internal control as well as meeting customer needs.
• Work with the Accounting Manager to complete reconciliation of key Council activities with financial books and records including but not limited to retail sales and inventory, camp and program activities, product sales, fund development activities, fixed assets and other asset and liability accounts.
• Along with the Payroll Manager and People and Culture accurately process all payrolls, and year-end and 403(b) reporting. Work with the Outdoor Program team regarding summer camp payrolls as there are 100 + staff added during this time.
• With the COO/CFO work on the annual fiscal budget and long range plan and provide monthly reporting of budget to actuals.
• Maintain an adequate system of internal controls, including on-going assessment.
• Along with the Accounting Manager, coordinate a timely monthly close process, including journal entries, bank and other reconciliations.
• Ensure compliance with the Board and Audit and Finance Committee approved policies which include: Limits of Authority Policy, Document Retention Policy, Liquidity Policy, Investment Policy, Promotional Gift Card Liability Policy.
• Coordinate completion of monthly, quarterly and annual management and analytical reports in conjunction with the COO.
• Attend Audit and Finance Committee meetings and discuss audit and finance matters.
• Prepare, distribute and analyze the monthly, quarterly and annual financial statements and forecasts.
• Manage the Councils annual audit (including interim and final audit work as well as quarterly meetings with the external auditor) and 403(b) audits. This will include the preparation of required audit schedules and direction of accounting and finance and other department staff in the preparation of work papers and supporting materials. Serves as liaison with external auditor to identify and review on-going technical accounting guidance and financial issues to ensure correct financial reporting.
• In coordination with external auditors, prepare and review all required filings including the Form 990 and Form 5500. Direct and review all additional required filings including but not limited to sales tax and property tax.
• Provide exceptional internal and external customer service that assists in the achievement of the organization’s mission.
• Assist in mediating conflicts.
• Ensure Girl Scouting is open and available to all girls and adults by consistent delivery of the Girl Scout message of pluralism and diversity throughout the community.
• Embrace diversity and inclusiveness by contributing to positive relationships between diverse racial, ethnic, and social groups in the Council as a whole and between employees and volunteers.
• Work successfully in a team environment.
• Respect the confidential nature of all information pertaining to staff, volunteers, and girl scouts.
• Other duties as assigned to successfully meet the goals and objectives of the Finance and Payroll Department.

PRIMARY CROSS-FUNCTIONAL RESPONSIBILITIES:

• Collaborate with the statewide senior leadership team to develop unified direction and guidance in the formulation, integration and implementation of long and short term goals, objectives, and action plans.
• Support the efforts and commitments of Girl Scouts of Colorado in pluralism and diversity throughout the organization and within each community served.

SUPERVISORY RESPONSIBILITIES - Accounting Manager and Payroll Manager

EMPLOYEES ARE HELD ACCOUNTABLE FOR ALL DUTIES OF THIS JOB

JOB QUALIFICATIONS:

KNOWLEDGE, SKILL AND ABILITY

● Knowledge of accounting and auditing principles including non-profit accounting.

● Knowledge of Abila, Fixed Asset System, RMS/POS point of sale, and Black Baud donor tracking software highly desirable.

● Strong communication and analytical skills.

● Excellent written communication skills.

● Ability to deal with highly confidential and sensitive information.

● Ability to muli-task with competing priorities

● Proficiency with Microsoft Office Suite.

● Must pass a criminal background check.

EDUCATIONAL OR FORMAL TRAINING

● Bachelor's degree in accounting or equivalent experience required, advanced degree preferred, e.g., MBA

● CPA

● Experience in auditing procedures, grant and fund accounting highly desired.

EXPERIENCE

● Minimum of ten years supervisory experience in an accounting department including three years of supervision of both clerical and accountant level positions.

● Experience in working with diverse populations of staff and volunteers, demonstrated personal and professional commitment to pluralism.

MATERIAL AND EQUIPMENT DIRECTLY USED

● Computer and related software, telephone, e-mail, fax machines, copiers and equipment commonly found in an office environment.

WORKING ENVIRONMENT/PHYSICAL ACTIVITIES

● Travel to Girl Scouts locations throughout Colorado may be required.

● Variable working schedule including evenings, weekends and some overnight stays.

● Ability to communicate effectively with employees, volunteers, customers and vendors.

● May be required to transport Girl Scout materials weighing up to 30 pounds with or without assistance.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.

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